JOB ANALYSIS FORM

1.    Your Job Title :

2.    Name of the person to whom you report:

3.    Your Department :

4.    Your Name and Surname :

5.    How long have you been working in this job?

6.    Summarize in one sentence your basic job function. (What is the principal reason your job exists? What is your job designed to accomplish?)

7.    List the major responsibilities of your job including the approximate percentage of time spent on each.

DUTIES What you do The duties people can watch you do		RESULTS Why you do it The effect or result you create	% OF TIME SPENT
1
2
3
4
5
6
7
8
9
10

8.    What formal course of education, instruction or certificate you believe is a prerequisite to perform your job?

9.    What specific experiences or skills other than formal education do you feel a person must have in order to start this job today?

10. The effects of your service on others:

PEOPLE YOU AFFECT	What would be the positive results of your good work?	What typically might go wrong   if job results are not accomplished?
EXTERNAL CUSTOMERS
INTERNAL CUSTOMERS

11. What confidential or sensitive information do you have access to? What could happen if this information were released?

12. Can you authorize money to be spent, if yes, how much?

13. Describe the contacts with other persons that you normally make while performing your job.

PEOPLE CONTACTED	How often                                   (Daily, weekly, monthly)	Principal reason for contacting
CUSTOMERS
OTHER OUTSIDE CONTACTS
PEOPLE IN OTHER DEPARTMENTS

14. Which of the following describes the communication you generally use in your job? (Check all that apply.)

Provide or obtain information

Interview or investigate to identify and discover information

Interpret or advice to help others understand

Persuade or teach

Authorize

Arbitrate

Decide or determine when policy guidelines are not available

15. Describe any unusual time demands on a person in this job such as travel or being on call. Include the frequency of each demand.

16. What equipment must you be able to operate? How often and at which level of competence?

17. If you supervise others,

A)   List the titles of the jobs supervised

B)   Check the activities you do

Hire and terminate

Promote and demote

Transfer

Make a performance appraisal

Determine or recommend salary increases

Discipline

Assign work

Check work for accuracy and completeness

Other : 

C)   How many employees do you supervise?

1)    Employees reporting directly to you :

2)    Employees reporting to people who report to you :

D)   Percentage of your time spent supervising : % ____

E)    I do not supervise anyone but I :

Provide some work direction to other employees

Regularly make recommendations to people’s supervisors regarding their job performance

18. Where do you get the information you use in your job? (Please state the names and/or titles of the people or the literature).

19. Give list of the independent decisions you make in your job.

A)   What guidance, policy, procedure or supervision is available to help you with these decisions?

B)   Which describes your responsibility?

       Must follow established steps and procedures

            May make some alterations when following established steps and procedures

            Select specific steps from established options

            Develop options by which work can be accomplished

            Set priorities and standards of performance

20. Under what circumstances is your work checked and reviewed by your supervisor?Please give the related percentages.

At each and every step taken                                                      % ___

          

At predetermined control points                                                   % ___

     

As the final control at the end of the task before delivery                 % ___

     

As in the form of giving information following the completion, delivery or implementation of a task                                                                   % ___

     

Is not controlled at any conditions                                                % ___

     

21. Is there any other information you want to add in order to help someone understand your job? Attach any documents that may be helpful to explain any of your remarks.